Компанія: | OSCE Special Monitoring Mission in Ukraine |
Місто: | Украина, Киев |
Вулиця місця роботи: | Украина, Киевская область, Киев |
Розміщена: | 5 лип. 2018 |
Background
DEADLINE FOR APPLICATION 29 June 2018 - 23:59 Central European Time (CET/CEST)
The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Travel Assistant with its main Office in Kyiv. The OSCE is committed to achieving a better balance of women and men within the Organization.
All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine.
Tasks and Responsibilities
The incumbent is responsible for processing all Mission’s travel related requests, and when needed accommodation requests. The incumbent works under the supervision of National Procurement Officer and performs the following duties:
Travel. Conducts travel arrangements for all Mission Members: Receives reviews and completes the Official Travel Authorisation (OTA). More than 1200 per month, registers them in the OTA log and submits for further processing. Co-ordinates the Mission's global travel-related services as the second authorised mission focal point with responsibility for implementing the OSCE travel policy. Organizes official travel and implements the travel booking system within the Mission. Liaising between the Mission's departments and the contractor in regards to timely booking and issuing most economic and cost effective tickets and ensure financial calculation for travel reimbursement. Maintains records of all official travel of mission members;
Purchase Orders. Prepares Purchase Orders (PO) and submits them for approval to the relevant authority, making sure all supporting documentation is included in the file;
Guidance. Provides guidance, advice and support in regard to Travel rules, regulations and relates issues to administrative staff members in OSCE SMM Head Office and Monitoring Teams;
Support. Makes hotel reservations for Mission Members/OSCE Officials/Consultants traveling on official duty trips; Conducts transport arrangements or books taxi vehicles for Mission Members traveling on official duty trips;
Communication. Maintains regular communication with administrative staff members in OSCE SMM Head Office and Monitoring Teams;
Reporting. Prepares periodical travel reports and statistical analysis, to monitor and improve cost effectives of travel booking. Conducts travel market research to develop options for increasing effectiveness in compliance with the relevant OSCE regulations;
Other. Performs other duties as required.
Necessary Qualifications
Required competencies
Core values
Core competencies
Managerial competencies (for positions with managerial responsibilities)
Remuneration Package
Monthly remuneration, subject to social security deductions is 837.92 Euro/month Euro/month. Social benefits will include participation in the Cigna health insurance scheme and social security / Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.
How To Apply
DEADLINE FOR APPLICATION 29 June 2018 - 23:59 Central European Time (CET/CEST)
For more details please visit the OSCE website employment section. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.
Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.