Вакансія Personal Assistant

Core job responsibilities:

• Perform administrative and procedural duties as required for effective operation of General Management.
• Perform administrative, clerical duties and personal assistance for the General Manager.
• Monitor incoming calls, maintain agenda and prioritize incoming correspondence.
• Follow all the approvals related to General Management.
• Compose communications, letters, memos, presentations etc.
• Assist in organizing necessary translations.
• Take active part in induction activities of the General Manager.
• Assist in the application of Company Policies and Procedures.
• Maintain General/ Country Manager's files.
• Assist in applying Reward and Recognition Program.
• Assist in preparation of regular reports.
• Assist General/ Country Manager's in making necessary arrangements.
• Realize all other duties as required by General/ Country Manager.
• Participate to task forces in the affiliate as required.
• Distribute communications on a "who should know" basis within the organization.
• Prepare communications to signoff stage wherever possible, prepare agendas and minute meetings.
• Act as a coordinator on affiliate based events & projects involving other Departments' Administrative Assistants.
• Ensure work location accuracy of responsible areas.
• Work with travel agency to arrange meetings for General Manager.
• Scheduling, coordinating and organizing meetings and events as required.

Expertise:

• Education: University Degree.
• Experience: At least 1 year of experience in a similar Executive Assistant Role.
• Fluency in English, Russian, Ukrainian. Computer Skills (Word, Excel, PowerPoint).