Вакансія Програмний/-а Асистент/-ка, Programme Assistant (Outreach and Visibility) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates

Position Title: Programme Assistant (Outreach

and Visibility)

Duty Station: Kyiv, Ukraine

Classification: General Service Staff, Grade G-5

Type of Appointment: Fixed Term, one year with the

possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 May 2023

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Programme Support Officer, the incumbent will provide support to the implementation of IOM Ukraine’s Transition and Recovery Unit efforts with focus on internal and external engagement, information sharing, visibility, storage for project materials, signage and visuals, translation and interpretation, and the related implementation and monitoring of such activities, in close cooperation and collaboration with the Communications Unit.

 Core Functions / Responsibilities:

1. Provide support across the Transition and Recovery Unit for outreach, visibility, and information sharing.
2. Assist in the overall implementation of the Transition and Recovery Unit’s efforts through the formatting and design of infosheets, reports, flyers, presentations, statistical infographics, operational maps, correspondence, and all forms of visuals and graphics, including by providing content to the Communications and/or the Programme Support Units.
3. Render support through the procurement of project-specific visibility materials and storage space.
4. Maintain the physical and virtual inventories of programme-specific visual materials readily available for meetings, conferences, and project events. This includes infosheets, pamphlets, banners, plaques, stickers, folders, visibility apparel, etc. in each office, as well as presentations, videos, photos, quotes, maps, etc. in the Transition and Recovery Workspace on SharePoint.
5. Support project teams to organize and conduct outreach activities, such as conferences, workshops, focus group discussions, interviews with key informants, dialogues, consultations, and more.
6. Undertake regular travel to offices across Ukraine to support the project teams with their outreach efforts and render surge support for monitoring project activities.
7. Draft official and unofficial correspondence in English and Ukrainian, and Russian when needed to best reach vulnerable populations and project beneficiaries.
8. Provide informal interpretation and translation to/from English/Ukrainian as may be needed.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School diploma with five years of relevant experience; or,
• Bachelor’s degree (preferably in Linguistics, Public Administration, Communications, International Relations or other related field) from an accredited academic institution with three two years of relevant professional experience.

Experience

• Experience customizing outreach materials for government authorities, civil society, embassies, and internal and external partners;
• Experience with organizational and administrative duties;
• Experience of field work;
• Knowledge of migration, social cohesion, durable solutions, human rights, peacebuilding, and/or veterans’ reintegration topics is advantageous; and
• Experience in working with IDPs, refugees and/or vulnerable populations is advantageous.
• Proven written and spoken communication skills in English and Ukrainian, and Russian when needed; translation skills are advantageous; and
• Advanced user of the Microsoft Office Suite, including Outlook, PowerPoint, SharePoint, PowerBI, Publisher, Excel, and Teams; demonstrated skills in Adobe and other graphics software strongly advantageous.

Languages

Fluency in English and Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Competencies

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications filling in the IOM Personal History Form   and sending to [email protected]  by 23 May 2023 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 02.05.2023 to 23.05.2023